A clean and organised office environment not only promotes productivity but also creates a positive impression on clients and employees. However, keeping pristine in the office requires consistent effort and attention. Here are some valuable tips and best practices from our 10+ years cleaning offices which will help you maintain a spotless and inviting workplace.
Establish a Cleaning Schedule:
Create a comprehensive cleaning schedule that outlines specific tasks and frequency. Divide cleaning responsibilities among employees or consider hiring a professional cleaning service to ensure all areas are covered regularly. Having a clear plan in place will help maintain consistency and accountability.
Encourage employees to declutter their workspaces regularly. Clutter not only affects productivity but also makes cleaning more challenging. Implement a system for organising documents, supplies, and personal belongings. Consider providing storage solutions such as labelled bins or shelves to keep items neatly organised.
Promote Desk Etiquette:
Educate employees on proper desk etiquette to maintain cleanliness. Encourage them to clean their desks at the end of each day, removing any food waste, coffee cups, and unnecessary items. Implement policies that discourage eating at desks to minimise spills and food debris. If you have a professional office cleaning service visiting, you can also remind them their desk will only be wiped down if it is clean/tidy (ie: have a "clean desk policy").
Provide Ample Cleaning Supplies:
Ensure that cleaning supplies are readily available throughout the office. Stock up on disinfectant wipes, paper towels, and eco-friendly cleaning products. Place hand sanitisers in common areas and remind employees to use them regularly, promoting a hygienic work environment.
Regularly Clean High-Touch Surfaces:
Certain areas in the office tend to accumulate more dirt and germs. Pay special attention to high-touch surfaces such as doorknobs, light switches, keyboards, and shared equipment. Regularly disinfect these areas to minimise the spread of germs and promote a healthy workspace.
Foster Employee Responsibility:
Encourage employees to take ownership of their workspace by incorporating cleanliness as part of your office culture. Foster a sense of pride and responsibility in maintaining a clean environment. Consider recognising and rewarding individuals who consistently uphold cleanliness standards.
Professional Carpet and Upholstery Cleaning:
Periodically schedule professional carpet and upholstery cleaning services to refresh and revitalise these surfaces. Professional carpet cleaning can remove deep-seated dirt, stains, and allergens, creating a healthier and more appealing office environment.
Focus on Restrooms and Common Areas:
Pay close attention to restrooms and common areas as they are heavily used and prone to becoming breeding grounds for germs. Regularly sanitise restroom taps, benchtops, and handles. Maintain a well-stocked supply of hand soap, paper towels, and toilet paper. Clean and disinfect common areas, including break rooms, kitchens, and meeting rooms, to ensure a pleasant experience for employees and visitors.
Educate Employees on Cleanliness:
Promote a culture of cleanliness by educating employees about the importance of maintaining a tidy and hygienic workspace. Conduct training sessions on proper cleaning techniques and provide resources on hygiene practices ("how to" signs in toilets and kitchens are often helpful). Encourage open communication so employees can report cleanliness issues promptly.
Maintaining a pristine clean office requires a combination of regular cleaning routines, employee responsibility, and attention to detail. By following the tips outlined here, you can create a clean and inviting workspace that fosters productivity, promotes employee health, and leaves a positive impression on clients and visitors. A clean office is not only aesthetically pleasing but also contributes to a positive work atmosphere and overall wellbeing.